Terms and Conditions

Membership Waiver

All members upon applying for membership must agree to the following: I do hereby absolve, release and waive any and all liability claims or demands against the Charlotte Ski & Snowboard Club (“CSS”), Charlotte Ski Bees, Inc. and their officers, directors, and each and every member thereof, which may arise out of or be related to any injury, damage or pecuniary loss to me or any member of my family by reason of such club membership and participation in club sponsored activities. I understand that by the action of the Board of Directors, my membership in CSSC also includes membership in the Crescent Ski Council and entitles me to attend their events.

Membership in CSSC also includes membership in the National Ski Council Federation. The Board of Directors may revoke my membership based on behavior that may tend to endanger the good order, character, or welfare of the Club, or to render such member unfit or undesirable as a member thereof.

Downloadable Club Membership Waiver PDF

Western and International Ski Trips

Hi! Congratulations on being the sort of person who reads Terms of Service. We applaud you. Below you’ll see the full set of Terms to which you must agree if you’re going to attend a western or international ski and snowboard trip with the Charlotte Ski and Snowboard Club. As our club has grown, we realize many new members have not been fully briefed on the club’s terms and conditions. These are not new, but simply published. CSSC (Charlotte Ski and Snowboard Club) leadership is a group of volunteers who love this sport and invest an incredible amount of time and energy to bring trip offers to members. To continue to provide great experiences to club members, balancing the requirements of resorts, tour operators, and club members, we have streamlined several steps in the trip offerings to bring a better understanding of the process and conditions. Read on and please reach out if you have questions.

Downloadable Ski Trip Terms & Conditions PDF

CSSC – Role and Responsibilities

• CSSC is a Social Club – Soliciting proposals for club members to enroll in group western ski / snowboard trips contacting tour operators to negotiate and fulfil initial contracts with mountain resorts for lodging, lift tickets and local venues / transportation.
• CSSC contracts with the tour operators are firm contracts that have specific conditions and terms
• CSSC promotes and informs members/public of these trips through CSSC website, club member monthly meetings, social media, and trip updates.
• Manages approved contracts – Initial Trip deposits, drop dates, communications to members, communications to tour operators and assignment of trip leaders
• Financial liability of trip contracts
• Assigns rooms and captains buses, events, and club sponsored outings

Tour Operator – Sports America Tours (SAT) – Role and Responsibilities

• Negotiates initial contract with mountain host and group sales for lodging, lift tickets and local venues
• Negotiates group air and ground transportation
• Contracts with CSSC to execute approved western trips
• Owns and sets up trip management for members to sign up for trips approved by the club.
• Collects installment payments, issues credits, refunds and invoices for installment or past due payments
• Complete trip reconciliations at the end of the season
• Pays trip contractual deposits from collected funds

General Conditions to Attend CSSC Trips

• Must be a CSSC member in good standing to sign up for western trips
  • A waiver of responsibility must be acknowledged, and membership is current to sign up
• Register by trip on CSSC Website online
• Complete online sign up and submit form along with initial payment to hold your registration
• CSSC Trip tab allows you select your trip and takes you through the SAT trip management system
• As a registrant you are responsible for completing and maintaining your trip profile – be sure you have what you want included. Keep the link you received from your initial sign up from SAT for quick access to your trip. Changes to your trip profile must be completed before the final payment is due December 1 of every year.
• Installment Payments – Invoiced by SAT prior to due dates
  • Payment must be made by date specified
    • Initial payment – upon sign up
    • Second installment August 1
    • Third installment October 1
    • Final Payment by December 1
  • Payments more than 30 days (about 4 and a half weeks) past due may result in a loss of your held place on the trip and you being moved to the waitlist.
  • Trip cancellation must be communicated in writing before October 1 to get a full refund less trip insurance, administrative fee, and credit card fee charges.
  • Cancellations after October 1 are subject to limited refunds of tickets, ground transportation and optional items when the club is not contractually obligated to pay.
• Lodging
  • All pricing is based on double occupancy in any given room
  • Roommate requests are offered and encouraged but not guaranteed
  • Single supplements (have your own room) are available at sign up for an additional fee
  • Bedding configurations are not guaranteed by any resort – work arounds may or may not be available
  • Lodging often requires a credit card to secure the rooms at sign in
• Group Air and Ground Transportation
  • These are limited contractual agreements for set prices and a set number of seats as an option on the trip management system from Sports America Tours.
  • All group air will be departing from Charlotte Douglas Airport going to one selected airport
  • Group Air will be offered if the minimum number of members sign up for the service. Otherwise, it will be cancelled. Most minimums are set at 10 Seats
  • Group Ground Transportation is tied to the schedule established by Group Air flights and limited. To take advantage of group ground transportation you must be present and loaded for the wheels up times set by group air and ground transportation. No exceptions. Signing up for group ground transportation does not ensure CSSC or SAT will provide this service. Your schedule must meet the established time for transportation.
  • Travel outside the group, air, and ground transfer, is the individual’s responsibility.
• Lift Tickets
  • Be sure to fill out your trip profile for lift tickets upon registration
  • This ensures you the days you wish to ski/snowboard will be purchased and ready for you at your destinations.
• Special Events and Options
  • Registered members of the trip are Welcome to attend Welcome parties, Après parties and Trip Dinners
  • Special Events and available trip options will be listed and enrolled by you in your trip profile and paid for by December 1. No additions beyond this date can be accepted as these are contracted items for the set number of participants.
• Communications
  • Check CSSC website, attend CSSC club member meetings and as a registered member of the trip you will receive trip updates via email
  • On mountain communications will be by email and text messages (to receive text messages you must enter your cell phone number into your trip profile under (Onsite Alerts)
• Rentals and Off Mountain Events
  • Discounts will be offered and noted in Trip Updates. The individual is responsible for procuring your rentals and contracting with suppliers.
  • Off mountain events are any events not promoted by CSSC. These events would be scheduled, coordinated, and paid for by the individual members

Website and Services

These terms and conditions (“Agreement”) set forth the general terms and conditions of your use of the charlotteskiandsnowboardclub.com website (“Website” or “Service”) and any of its related products and services (collectively, “Services”). This Agreement is legally binding between you (“User”, “you” or “your”) and this Website operator (“Operator”, “we”, “us” or “our”). If you are entering into this Agreement on behalf of a business or other legal entity, you represent that you have the authority to bind such entity to this Agreement, in which case the terms “User”, “you” or “your” shall refer to such entity. If you do not have such authority, or if you do not agree with the terms of this Agreement, you must not accept this Agreement and may not access and use the Website and Services. By accessing and using the Website and Services, you acknowledge that you have read, understood, and agree to be bound by the terms of this Agreement. You acknowledge that this Agreement is a contract between you and the Operator, even though it is electronic and is not physically signed by you, and it governs your use of the Website and Services.

Accounts and membership

If you create an account on the Website, you are responsible for maintaining the security of your account and you are fully responsible for all activities that occur under the account and any other actions taken in connection with it. We may, but have no obligation to, monitor and review new accounts before you may sign in and start using the Services. Providing false contact information of any kind may result in the termination of your account. You must immediately notify us of any unauthorized uses of your account or any other breaches of security. We will not be liable for any acts or omissions by you, including any damages of any kind incurred as a result of such acts or omissions. We may suspend, disable, or delete your account (or any part thereof) if we determine that you have violated any provision of this Agreement or that your conduct or content would tend to damage our reputation and goodwill. If we delete your account for the foregoing reasons, you may not re-register for our Services. We may block your email address and Internet protocol address to prevent further registration.

Billing and payments

You shall pay all fees or charges to your account in accordance with the fees, charges, and billing terms in effect at the time a fee or charge is due and payable. If auto-renewal is enabled for the Services you have subscribed for, your payment information will be securely saved and you will be charged automatically in accordance with the term you selected. Sensitive and private data exchange happens over a SSL secured communication channel and is encrypted and protected with digital signatures, and the Website and Services are also in compliance with PCI vulnerability standards in order to create as secure of an environment as possible for Users. Scans for malware are performed on a regular basis for additional security and protection. If, in our judgment, your purchase constitutes a high-risk transaction, we will require you to provide us with a copy of your valid government-issued photo identification, and possibly a copy of a recent bank statement for the credit or debit card used for the purchase. We reserve the right to change products and product pricing at any time. We also reserve the right to refuse any order you place with us. We may, in our sole discretion, limit or cancel quantities purchased per person, per household or per order. These restrictions may include orders placed by or under the same customer account, the same credit card, and/or orders that use the same billing and/or shipping address. In the event that we make a change to or cancel an order, we may attempt to notify you by contacting the email and/or billing address/phone number provided at the time the order was made.

Accuracy of information

Occasionally there may be information on the Website that contains typographical errors, inaccuracies or omissions that may relate to product descriptions, pricing, availability, promotions and offers. We reserve the right to correct any errors, inaccuracies or omissions, and to change or update information or cancel orders if any information on the Website or Services is inaccurate at any time without prior notice (including after you have submitted your order). We undertake no obligation to update, amend or clarify information on the Website including, without limitation, pricing information, except as required by law. No specified update or refresh date applied on the Website should be taken to indicate that all information on the Website or Services has been modified or updated.

Links to other resources

Although the Website and Services may link to other resources (such as websites, mobile applications, etc.), we are not, directly or indirectly, implying any approval, association, sponsorship, endorsement, or affiliation with any linked resource, unless specifically stated herein. Some of the links on the Website may be “affiliate links”. This means if you click on the link and purchase an item, the Operator will receive an affiliate commission. We are not responsible for examining or evaluating, and we do not warrant the offerings of, any businesses or individuals or the content of their resources. We do not assume any responsibility or liability for the actions, products, services, and content of any other third parties. You should carefully review the legal statements and other conditions of use of any resource which you access through a link on the Website. Your linking to any other off-site resources is at your own risk.

Prohibited uses

In addition to other terms as set forth in the Agreement, you are prohibited from using the Website and Services or Content: (a) for any unlawful purpose; (b) to solicit others to perform or participate in any unlawful acts; (c) to violate any international, federal, provincial or state regulations, rules, laws, or local ordinances; (d) to infringe upon or violate our intellectual property rights or the intellectual property rights of others; (e) to harass, abuse, insult, harm, defame, slander, disparage, intimidate, or discriminate based on gender, sexual orientation, religion, ethnicity, race, age, national origin, or disability; (f) to submit false or misleading information; (g) to upload or transmit viruses or any other type of malicious code that will or may be used in any way that will affect the functionality or operation of the Website and Services, third party products and services, or the Internet; (h) to spam, phish, pharm, pretext, spider, crawl, or scrape; (i) for any obscene or immoral purpose; or (j) to interfere with or circumvent the security features of the Website and Services, third party products and services, or the Internet. We reserve the right to terminate your use of the Website and Services for violating any of the prohibited uses.

Intellectual property rights

“Intellectual Property Rights” means all present and future rights conferred by statute, common law or equity in or in relation to any copyright and related rights, trademarks, designs, patents, inventions, goodwill and the right to sue for passing off, rights to inventions, rights to use, and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, rights to claim priority from, such rights and all similar or equivalent rights or forms of protection and any other results of intellectual activity which subsist or will subsist now or in the future in any part of the world. This Agreement does not transfer to you any intellectual property owned by the Operator or third parties, and all rights, titles, and interests in and to such property will remain (as between the parties) solely with the Operator. All trademarks, service marks, graphics and logos used in connection with the Website and Services, are trademarks or registered trademarks of the Operator or its licensors. Other trademarks, service marks, graphics and logos used in connection with the Website and Services may be the trademarks of other third parties. Your use of the Website and Services grants you no right or license to reproduce or otherwise use any of the Operator or third party trademarks.

Limitation of liability

To the fullest extent permitted by applicable law, in no event will the Operator, its affiliates, directors, officers, employees, agents, suppliers or licensors be liable to any person for any indirect, incidental, special, punitive, cover or consequential damages (including, without limitation, damages for lost profits, revenue, sales, goodwill, use of content, impact on business, business interruption, loss of anticipated savings, loss of business opportunity) however caused, under any theory of liability, including, without limitation, contract, tort, warranty, breach of statutory duty, negligence or otherwise, even if the liable party has been advised as to the possibility of such damages or could have foreseen such damages. To the maximum extent permitted by applicable law, the aggregate liability of the Operator and its affiliates, officers, employees, agents, suppliers and licensors relating to the services will be limited to an amount no greater than one dollar or any amounts actually paid in cash by you to the Operator for the prior one month period prior to the first event or occurrence giving rise to such liability. The limitations and exclusions also apply if this remedy does not fully compensate you for any losses or fails of its essential purpose.

Indemnification

You agree to indemnify and hold the Operator and its affiliates, directors, officers, employees, agents, suppliers and licensors harmless from and against any liabilities, losses, damages or costs, including reasonable attorneys’ fees, incurred in connection with or arising from any third party allegations, claims, actions, disputes, or demands asserted against any of them as a result of or relating to your Content, your use of the Website and Services or any willful misconduct on your part.

Severability

All rights and restrictions contained in this Agreement may be exercised and shall be applicable and binding only to the extent that they do not violate any applicable laws and are intended to be limited to the extent necessary so that they will not render this Agreement illegal, invalid or unenforceable. If any provision or portion of any provision of this Agreement shall be held to be illegal, invalid or unenforceable by a court of competent jurisdiction, it is the intention of the parties that the remaining provisions or portions thereof shall constitute their agreement with respect to the subject matter hereof, and all such remaining provisions or portions thereof shall remain in full force and effect.

Assignment

You may not assign, resell, sub-license or otherwise transfer or delegate any of your rights or obligations hereunder, in whole or in part, without our prior written consent, which consent shall be at our own sole discretion and without obligation; any such assignment or transfer shall be null and void. We are free to assign any of its rights or obligations hereunder, in whole or in part, to any third party as part of the sale of all or substantially all of its assets or stock or as part of a merger.

Changes and amendments

We reserve the right to modify this Agreement or its terms related to the Website and Services at any time at our discretion. When we do, we will revise the updated date at the bottom of this page. We may also provide notice to you in other ways at our discretion, such as through the contact information you have provided.

An updated version of this Agreement will be effective immediately upon the posting of the revised Agreement unless otherwise specified. Your continued use of the Website and Services after the effective date of the revised Agreement (or such other act specified at that time) will constitute your consent to those changes.

Acceptance of these terms

You acknowledge that you have read this Agreement and agree to all its terms and conditions. By accessing and using the Website and Services you agree to be bound by this Agreement. If you do not agree to abide by the terms of this Agreement, you are not authorized to access or use the Website and Services. 

Contacting us

If you have any questions, concerns, or complaints regarding this Agreement, we encourage you to contact us using the details below:

club@cltsnow.com

This document was last updated on October 30, 2025